Commitment to Accessibility
AALS is working to ensure every attendee’s experience will be enjoyable and accessible. AALS commits to making our meetings and events accessible to all attendees.
Requesting Accommodations
In order to give us time to make arrangements, please make requests before April 15, 2025. During the conference, AALS staff will be available at the registration desk and via the mobile app.
Feedback & Additional Requests
Below are features in place to support and encourage an inclusive and welcoming environment, but this list is not comprehensive. We understand that people have diverse needs, and aim to provide an inclusive experience for everyone. Please reach out to AALS Accessibility with any questions or to make arrangements in advance.
Housing
Accessible rooms are available as a part of the AALS room block at the same price as other standard rooms.
If an attendee upgrades their ADA room to the club level or chooses a different view, the price may vary. This applies to all upgrades, with the ADA room being subject to the same pricing markup as a standard room.
Getting Around
Baltimore Accessibility Information
Local information on accessible taxis, sidewalk conditions, public transportation and sightseeing tips are available on the Baltimore, Maryland Wheelchair Accessible Travel Guide. The Maryland Department of Transportation provides information on accessibility on public transit.
For those flying into BWI, the airport provides accessibility information for arriving and departing passengers.
Conference Maps
Before the conference begins, maps will be posted on the website clearly noting elevator and ramps.
Wheelchairs & Mobility Devices
Because the Clinical Conference has many concurrent sessions, there are many rooms in use during each block of programs. There can be considerable distances between meeting rooms. If you are a regular wheelchair user, we suggest you bring your chair.
Meeting rooms will be set up to provide adequate aisle space and cut-outs for persons with wheelchairs and other mobility devices. Every effort will be made to set meeting rooms and other hotel locations to accommodate all speakers and audience members.
Hearing Support Services
Sign Language Interpreters
Please email us at AALS Accommodations to request a sign language interpreter. Please note that interpreters may only be provided for AALS-sponsored events.
CART
Communication Access Real-time Translation (CART) is a word-for-word speech-to-text interpreting service. Please email us at AALS Accommodations as early as possible to request CART services. Please note that CART may only be provided for AALS-sponsored events.
Other Access Needs
Chemical Sensitivity
All AALS events are smoke-free and, as often as possible, held in smoke-free venues. Smoking is not permitted in any meeting rooms or AALS-sponsored social events. Some offsite venues may allow smoking in public areas and/or designated smoking areas as determined by the venue.
You may request that chemicals not be used in your guest room on carpeting or other surfaces. Contact the AALS hotel directly for more information.
Nursing Parents
Nursing parents will have access to a private space with electrical power, a refrigerator, and a locking door.
Registration of Personal Aide/Companion
AALS will register an aide or personal assistant to help you navigate the Clinical Conference as a complimentary guest. Please contact us at AALS Accommodations to register your personal aide. Name, city, and state is required for the badge, which can be picked up at AALS Registration. Personal aides may attend sessions and AALS-sponsored meals.
If you need AALS to arrange for an aide to help you navigate the meeting, please email your request to AALS Accommodations and outline the specific type of assistance required. In order to best accommodate your request, we ask that you notify us of your request as much in advance of the meeting as possible.
More we can do? Please let us know, we are happy to hear from you at AALS Accessibility.